Vendor Application

Terms of Agreement – Downtown Vendor & Food Truck  

All Vendors & Food Trucks must accept these terms and conditions as well as abide by the application, selection, set-up and tear down processes to be eligible to participate at a Downtown Event.

 

TERMS AND CONDITIONS:  

  1. Acceptance of this application permits you to vend within the designated Downtown Event footprint without further application to the City for a vending permit/background check. Setting up outside the approved, designated event footprint will require an application to Development Services Department for a City permit/background check/insurance requirement. [361-826-3240]
  2. An email address is required to submit an application and to be considered.  
  3. No individual distributor applications will be accepted.  
  4. Vendors are 100% self-sustainable and must provide their own tents, tables, chairs, staffing, set up and tear down support, and battery lighting, if desired.  
  5. For the safety and comfort of all vendors, generators are NOT permitted in certain event locations. If you plan on using/bringing a generator, please include that in your application, so it can be taken into consideration.  
  6. Food sold from tents must be packaged.  
  7. Vendors must have two social media presences via Facebook, Instagram, an eCommerce platform, or a website.  
  8. Photos of merchandise are optional to submit an application.  
  9. Vendors are required to submit a sales tax identification number.  

APPLICATION PROCESS:  

  1. All Vendors & Food Trucks must fill out all information on the application.
  2. Vendors & Food Trucks who have changed their set up, display, truck size, must also fill out all information on the application.
  3. APPLICATIONS DO NOT GUARATNEE A BOOTH AT A DOWNTOWN EVENT.  
  4. For First Friday ArtWalks: Application & Payments are open the Monday following previous ArtWalk and close the Wednesday (10 days out) before the week of ArtWalk.
  5. CCDMD will evaluate applications and place vendors based on requested locations and overall event flow.  
  6. If selected, you will be contacted after the application closes to submit payment and confirm participation.  
  7. Vendors & Food Trucks will be required to pay the designated fee, which will cover permits, before they can set up at the event.   
  8. If payment is not received within 5 days of notification, the vendor will surrender that spot and it will be offered to a vendor on the waitlist.  
  9. By filling out the Downtown Event vendor application, you are agreeing to the terms as a vendor or information booth.  
  10. The application process will be required for each Downtown Event that vendors set up at.  

SELECTION PROCESS:  

  1. Vendors & Food Trucks with high-quality, appropriate merchandise receive priority.
  2. If selected, you will be contacted after the application closes to submit payment and confirm participation.  
  3. Vendors will be required to pay a vendor fee. If payment is not received within 5 days of notification, the vendor will surrender that spot and it will be offered to a vendor on the waitlist.  
  4. If payment is not received within 5 days of notification, the vendor will surrender that spot and it will be offered to a vendor on the waitlist.  
  5. One week prior to the Downtown Event, all vendors will be notified of their set up location and will receive marketing collateral to utilize on social media (if applicable).  

EVENT SET-UP & TEAR DOWN:  

  1. Booth assignments are made at the discretion of CCDMD.  
  2. Booths are 10′ x 10′ and will accommodate a standard size canopy. Some surfaces may be slightly irregular.  
  3. Vendors are to provide their own tents, tables, chairs, and battery lighting if desired.  
  4. For the safety and comfort of all vendors, generators are NOT permitted in certain vendor locations. However, if you plan on using/bringing a generator please include that in your application so it can be taken into consideration.  
  5. Food sold from tents must be packaged.  
  6. Vendors should unload vehicles and immediately move them to parking areas before continuing setup.  
  7. The event is being held outdoors; refunds will not be given due to inclement weather. Vendors will receive credit to participate in a future CCDMD event mutually agreed upon by CCDMD and the vendor.  
  8. Booths cannot be sublet to other vendors.   
  9. CCDMD cannot be held responsible for damage or loss to merchandise, equipment, or vehicles.  
  10. The vendor is responsible for booth space cleanup. Booth space must be left clean and free of boxes, packing materials, etc. A $75 cleaning fee will be assessed for booth spaces requiring staff cleanup and/or trash removal.  
  11. All booths must be fully set up and staffed at least 30 minutes prior to the event’s start time. Late arrival for set-up may lead to the vendor being removed from the event.  

   I Agree